Know the setting before the day gets busy.

How to use these venue notes when plans change

Every setting on New Providence brings its own logistics, and most wedding-week emergencies are easier to solve when you already understand them. A resort on Paradise Island, a historic downtown Nassau property, a cathedral and a west-coast beach club each shape how quickly a replacement florist, stylist or seamstress can reach you, where they can work, and what they need to bring.

Questions worth answering before the week begins

• Access and arrival: Large resorts often have security desks, service entrances and rules about outside vendors. Ask your venue contact how an outside supplier checks in, and whether they need to be registered in advance.
• Travel time: Nassau traffic and bridge crossings to Paradise Island can stretch a short distance. A backup vendor coming from downtown to Cable Beach or the western end of the island needs a realistic window.
• Getting-ready space: Know which room or suite is used for hair, makeup and dressing, how much natural light it has, and whether there is a steamer, a full-length mirror and enough power outlets.
• Weather plan: Outdoor ceremonies in the Bahamas can meet sudden showers, wind and strong afternoon heat. Confirm the indoor or covered alternative and who makes the call.
• House rules: Churches and historic buildings may have dress expectations, timing limits, or restrictions on petals, candles and décor fixings. Beach venues may limit what can be placed on the sand.

Keep one contact sheet

Put the venue coordinator's details, your planner, every booked vendor and the exact delivery point on a single page, and share it with your wedding party. If something falls through, whoever steps in can act immediately instead of chasing basic information.

Each guide above collects practical, setting-specific pointers. Pair them with our wedding-week timeline so checks happen in the right order, and if a vendor drops out, read the emergency plan to see what to have ready before you get in touch.